Moultonborough Selectmen Meeting Minutes May 22nd, 2008
Note from the MCA: These minutes are Draft Minutes as provided by the Selectmen. They are not verbatim and may not reflect actual discussion. We welcome any corrections or comments from the public.
6 HOLLAND STREET
PO BOX 139
MOULTONBOROUGH, NH 03254
Selectmen’s Meeting May 22, 2008
DRAFT
MINUTES
Present: Selectmen: Karel A. Crawford, Edward J. Charest, James F. Gray, Joel R. Mudgett, Betsey L. Patten; Carter Terenzini, Town Administrator; Carol A. Fucarile, Executive Secretary.
I. CALL TO ORDER: Karel called the meeting to Order at 6:30 P.M.
6:30 Non-Public, Personnel Matter: Jim Made the Motion for the Selectmen to go into Non-Public Session per RSA 91-A:3 (a). Betsey Seconded the Motion. Karel called for a roll call: Jim – Aye; Betsey – Aye; Ed – Aye; Joel – Aye; Karel – Aye. The Selectmen went into Non-Public Session at 6:36 p.m.
Betsey Made the Motion for the Selectmen to come out of Non-Public Session. Joel Seconded the Motion. Karel called for a roll call: Jim – Aye; Betsey – Aye; Ed – Aye; Joel – Aye; Karel – Aye. The Selectmen came out of Non-Public Session at 6:50.
II. PLEDGE OF ALLEGIANCE
III. REVIEW/APPROVE MINUTES: Ed Made the Motion to approve the Minutes of May 15, 2008 as written. Betsey Seconded. The Motion carried unanimously.
IV. NEW RESIDENTS: Jarvis M. Jayne, Donald A. McDonnell, Alexis Iriana and Joseph T. McGonagle.
V. PUBLIC MEETING: Karel announced that, in Non-Public Session, the Town hired a new patrolman, Jared Beaulieu, who will start with the Town of Moultonborough on June 9, 2008.
VI. NEW BUSINESS:
1. Presentation Re: Fox Hollow Task 3 Direction: Carter read his Memorandum to the Board of Selectmen which explained the three basic issues...
the Board may want to consider, i.e. file a Right of Way application with DOT, do further engineering work, and/or consult Town Counsel concerning any legal exposure the Town may have. Keld Agnar presented and read a letter urging the Board to file a formal application with NHDOT (attached). Mr. Agnar further explained why he felt this was the best avenue to take. Judy Ryerson spoke of the use exaction funds. Gordon Proctor stated that this intersection is a major safety concern. There was further discussion concerning slopes, town standards and easements. Jim Morrison felt the two issues should be NHDOT and legal advice. Karel stated that the Board of Selectmen will consult with Town Counsel and then a letter will be sent to NHDOT. Carter stated that the time limit to accomplish this should be within two meetings.
2. Endorsement of “Share the Road” Cycling Safety DOT Signs: Gary Torressen represented the Moultonborough Cycling Club (having approximately twenty-five members). Mr. Torressen stated that certain sections of some roads are dangerous to cyclists as well as pedestrians. He is asking that the Board of Selectmen give a letter of support to DOT in favor of the signs to be posted around town (busy roads) to bring awareness to the motorists. Mr. Torressen stated that DOT should take care of the cost of the signs as well as where they are to be strategically placed. Mr. Torressen told the Board of Selectmen of the recently passed House Bill 1203 which will be effective January, 2009. Ed Made the Motion for the Selectmen to give a letter of support to DOT for these signs. Betsey Seconded the Motion. The Motion carried unanimously.
3. Action Re: Contract w/Ludwick Seals Coating from Town Hall & Neck Fire Station ($2,700): Joel suggested that in view of the gas prices that we just fill in the cracks of the parking lots of Town Hall and the Neck Fire Station and not go to the expense of the seal coating at this time. It is not necessary to obtain other bids since the amount is under $5,000. Joel Made the Motion for the Selectmen to accept the bid of $2,700. to fill in the cracks of the parking lots for Town Hall and the Neck Fire Station. Betsey Seconded the Motion. The Motion carried Unanimously.
4. Action Re: Disposal Agreement(s), Mark Fullerton, 75 Marvin Road & Fred Tinkham, 31 Ledgemere Estates Road: There was discussion as to what this entailed. The Selectmen agreed to allow Mr. Fullerton and Mr. Tinkham to take advantage of the fill left by the Town by Consensus.
5. Action Re: Policy for Closing Town Offices Emergency/Inclement Weather: Carter advised that he will have four or five policies/ordinances for the Board of Selectmen within the next three weeks. Carter hopes to have the travel policy by the next meeting. If there are any questions in the meantime, give them to Carter.
6. Meals on Wheels: Ed explained that because of gas prices, Meals on Wheels is being affected. The volunteers have stepped back because of this. Ed will speak with representatives from Meals on Wheels to find out more about this, but wanted to have the Board of Selectmen and the public aware of this.
7. Jim spoke of the policy about reading letters into the meeting. Jim suggested that if someone wants to submit a letter to the Board of Selectmen, he/she/they or a representative of his/her/theirs should be present to read the same into the record. Jim Made the Motion to have letters be part of the record, but the author or a representative thereof would have to read the same at the meeting. Betsey Seconded the Motion. The Motion carried Unanimously.
VII. OLD BUSINESS:
1. Action Re: Ossipee Park Road Design Amendment: The question is how to address the drainage. One way would need easements (closed system) and the other would not need easements (catch basins). Christina Ashjian stated that there was not a plan or memo for the drainage at the top of Ossipee Park Road which describes the other option. Karel stated that all options were discussed with the engineers. The results of the water tests of the Ashjian water well came back. There was discussion on the use of Magic O which seems to be alleviating the sodium and chloride in the water samples that were taken. Will Powers stated that the Magic O does still have some sodium in its mixture. Carter suggested that once the road was in better shape, fewer materials would need to be applied in the winter. Joel Made the Motion to not use the closed system design. Jim Seconded the Motion. The Motion carried Unanimously.
VIII. OTHER BUSINESS:
1. Legislative Update: Betsey reported that 1) there is a battle concerning the retirement system; 2) the education funding has no constitutional amendment. Al Hume asked what percentage the town has to pay for the retirement. Betsey will try to get answers on that for the beginning of June. Ed stated that it seems the towns south of Concord are more political and they do not want donor towns.
2. Planning Board Update: Ed has nothing to report until next week.
3. Administration Update: None.
4. Municipal Needs Committee Minutes, May 7, 2008: Acknowledged.
5. Moultonborough Planning Board Minutes: May 14, 2008: Acknowledged.
IX. CORRESPONDENCE:
1. Moultonborough Historical Society: Karel acknowledged the Historical Society’s letter and stated that Old Home Day will be Saturday, August 2, 2008. Karel also noted that the Memorial Day Parade will be at 10:00 a.m. on May 26, 2008. It will start at the school and go to the Town Hall. Ice cream will be served after the Parade.
2. NHDOT, May 14, 2008, Block Grant Aid – April Adjustment: The actual April payment will be $24,464.85 and the total Block Grant Aid for State FY 2008 (July 1, 2007 to June 30, 2008) will be $122,007.42.
3. Hollis Austin submitted and read into the record his letter of May 22, 2008 regarding the Town’s Newsletter and the establishment of a form for use by the public to request that their property information be removed from the website (attached). Karel asked if we could provide such a form. Carter responded that he will look into it.
XI. ADJOURNMENT: Ed Made the Motion to Adjourn. Betsey Seconded.
Motion Carried Unanimously.
Karel adjourned the meeting at 8:57 p.m.
_____________________________________ ____________________________
Approved Date
Respectfully Submitted
Carol A. Fucarile, Executive Secretary
2. Endorsement of “Share the Road” Cycling Safety DOT Signs: Gary Torressen represented the Moultonborough Cycling Club (having approximately twenty-five members). Mr. Torressen stated that certain sections of some roads are dangerous to cyclists as well as pedestrians. He is asking that the Board of Selectmen give a letter of support to DOT in favor of the signs to be posted around town (busy roads) to bring awareness to the motorists. Mr. Torressen stated that DOT should take care of the cost of the signs as well as where they are to be strategically placed. Mr. Torressen told the Board of Selectmen of the recently passed House Bill 1203 which will be effective January, 2009. Ed Made the Motion for the Selectmen to give a letter of support to DOT for these signs. Betsey Seconded the Motion. The Motion carried unanimously.
3. Action Re: Contract w/Ludwick Seals Coating from Town Hall & Neck Fire Station ($2,700): Joel suggested that in view of the gas prices that we just fill in the cracks of the parking lots of Town Hall and the Neck Fire Station and not go to the expense of the seal coating at this time. It is not necessary to obtain other bids since the amount is under $5,000. Joel Made the Motion for the Selectmen to accept the bid of $2,700. to fill in the cracks of the parking lots for Town Hall and the Neck Fire Station. Betsey Seconded the Motion. The Motion carried Unanimously.
4. Action Re: Disposal Agreement(s), Mark Fullerton, 75 Marvin Road & Fred Tinkham, 31 Ledgemere Estates Road: There was discussion as to what this entailed. The Selectmen agreed to allow Mr. Fullerton and Mr. Tinkham to take advantage of the fill left by the Town by Consensus.
5. Action Re: Policy for Closing Town Offices Emergency/Inclement Weather: Carter advised that he will have four or five policies/ordinances for the Board of Selectmen within the next three weeks. Carter hopes to have the travel policy by the next meeting. If there are any questions in the meantime, give them to Carter.
6. Meals on Wheels: Ed explained that because of gas prices, Meals on Wheels is being affected. The volunteers have stepped back because of this. Ed will speak with representatives from Meals on Wheels to find out more about this, but wanted to have the Board of Selectmen and the public aware of this.
7. Jim spoke of the policy about reading letters into the meeting. Jim suggested that if someone wants to submit a letter to the Board of Selectmen, he/she/they or a representative of his/her/theirs should be present to read the same into the record. Jim Made the Motion to have letters be part of the record, but the author or a representative thereof would have to read the same at the meeting. Betsey Seconded the Motion. The Motion carried Unanimously.
VII. OLD BUSINESS:
1. Action Re: Ossipee Park Road Design Amendment: The question is how to address the drainage. One way would need easements (closed system) and the other would not need easements (catch basins). Christina Ashjian stated that there was not a plan or memo for the drainage at the top of Ossipee Park Road which describes the other option. Karel stated that all options were discussed with the engineers. The results of the water tests of the Ashjian water well came back. There was discussion on the use of Magic O which seems to be alleviating the sodium and chloride in the water samples that were taken. Will Powers stated that the Magic O does still have some sodium in its mixture. Carter suggested that once the road was in better shape, fewer materials would need to be applied in the winter. Joel Made the Motion to not use the closed system design. Jim Seconded the Motion. The Motion carried Unanimously.
VIII. OTHER BUSINESS:
1. Legislative Update: Betsey reported that 1) there is a battle concerning the retirement system; 2) the education funding has no constitutional amendment. Al Hume asked what percentage the town has to pay for the retirement. Betsey will try to get answers on that for the beginning of June. Ed stated that it seems the towns south of Concord are more political and they do not want donor towns.
2. Planning Board Update: Ed has nothing to report until next week.
3. Administration Update: None.
4. Municipal Needs Committee Minutes, May 7, 2008: Acknowledged.
5. Moultonborough Planning Board Minutes: May 14, 2008: Acknowledged.
IX. CORRESPONDENCE:
1. Moultonborough Historical Society: Karel acknowledged the Historical Society’s letter and stated that Old Home Day will be Saturday, August 2, 2008. Karel also noted that the Memorial Day Parade will be at 10:00 a.m. on May 26, 2008. It will start at the school and go to the Town Hall. Ice cream will be served after the Parade.
2. NHDOT, May 14, 2008, Block Grant Aid – April Adjustment: The actual April payment will be $24,464.85 and the total Block Grant Aid for State FY 2008 (July 1, 2007 to June 30, 2008) will be $122,007.42.
3. Hollis Austin submitted and read into the record his letter of May 22, 2008 regarding the Town’s Newsletter and the establishment of a form for use by the public to request that their property information be removed from the website (attached). Karel asked if we could provide such a form. Carter responded that he will look into it.
XI. ADJOURNMENT: Ed Made the Motion to Adjourn. Betsey Seconded.
Motion Carried Unanimously.
Karel adjourned the meeting at 8:57 p.m.
_____________________________________ ____________________________
Approved Date
Respectfully Submitted
Carol A. Fucarile, Executive Secretary
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