Moultonboro Selectmens Draft Minutes July 24th 2008- Video on the MCA web soon!

asking the Selectmen to deny the Police Department’s request to construct a firing range at the Waste Management Facility, calling it a noise violation.  Drew Seder of Holland Street asked the Selectmen to strike his name from the petition, stating that he signed it, but feels he was uninformed at the time.  Upon talking with Chief Kinmond and viewing the WMF and the firing range plans, he feels he is now better informed and supports the proposal.  He suggested going ahead with the plan and evaluating it after one year.  Karel thanked Mr. Seder for doing his homework.  Chief Scott Kinmond commented that he has received a few phone calls regarding inaccuracies being circulated about the proposed firing range.  He clarified that it is for the MPD use only.  The Chief added that he and Mr. Seder talked about conducting a noise test.  John Oliver of Sheridan Road stated that he feels the noise will carry across Garland Pond and is unwanted.  He asked if the Police Department could use other firing ranges, such as the Pemi Fish & Game Club on Route 175.  Chief Kinmond replied that the goal is to keep the officers available and in Town and to limit the over time cost.  He added that the Winnipesauke Sportsmen’s Club doesn’t work for the 100 yard qualifications and presents scheduling problems.  Karel asked the Chief to clarify the frequency of use of the proposed range.  The Chief stated that 16 officers need to qualify twice a year, projecting that up to 5 Wednesdays, or 2 to 3 Wednesdays, training in the morning and afternoon, taking place twice a year.  Discussion took place about the need for new officers to qualify as soon as they are hired; scheduling the training and notifying neighbors; the cost for coverage and overtime; the Police Department’s need to leave their equipment in a secure area, etc.  Chief Kinmond responded to the suggestion of the Town funding improvements to the sports club is not possible as the Town can not fund improvements on private property.  Betsey Graham commented that paying members of the sports club can’t always access the range due to the Police officers training.  She added that the people of Suissevale put up with the noise from the sports club and everyone has to put up with unwanted noise.  Kim Dubuque, a member of the sportsmen club stated that she is in favor of the MPD firing range proposal.  Ed commented that looking over the citizens’ petition received from Mr. Hume, that he notes a lot of the signatures are from people on Holland Street and Sheridan Road.  He added that he feels that he too will be impacted by the noise, however he feels it won’t be any worse than the duck hunting that takes place by his house.  Ed stated that he thinks the Town should give the firing range at the WMF a try and does not support the ‘not in my backyard’ philosophy.  Karel reported that she called the New Hampton Town Administrator, asking if they receive any complaints regarding the much larger State Police firing range in their town.  She was told that they have not received any complaints about the firing range.  Al Hume asked the Selectmen when making their decision, to consider this being next to their home.  Betsey stated that the police can access the range no more than two days a week and not every week.  She suggested conducting a noise test to hear the impact for those on Sheridan Road.  Joel agreed that was a good idea.  Chief Kinmond replied that this can be done and they would just need to create a trap for safety.  Betsey suggested inviting the Planning Board members to attend the test.  The Selectmen agreed by consensus to conduct the test and come back and then make their decision.  Chief Kinmond will let the Selectmen know when this can be conducted.
2. Public Hearing Re:  Auction Process - Tax Deeded Property:  Carter stated that this public hearing has been posted as one of two hearings as required by the Town’s policy.  He stated that there are 12 properties available, with the recommendation to retain 4 for right of way purposes.  In Carter’s handout to the Selectmen and the audience, he depicted 8 of the properties, 6 of which have a deeded right of first refusal to the Property Owners Association of Suissevale.  In addition 6 of the properties are left over from the 2005 tax deed sale, as the minimum sales price required was not met for each parcel.  Carter outlined 7 questions that the Selectmen need to consider before putting the properties up for sale.  Karel suggested that they refer to former Selectmen, Jerry Hopkins who handled the 2005 sale to learn why the Town posted minimum sales prices, restrictions, etc.  Discussion occurred about notifying abutters of these lots of the pending tax sale.  Carter proposes to notify abutters within 500’ of these lots and has a mailing list prepared to send out once the Selectmen have made their decision.  The Suissevale Association has a thirty day right of first refusal for those parcels in that subdivision.  Carter stated that the second public hearing will be held on August 14, 2008 and written comments will be accepted up to the close of business on that day.  Karel closed the public hearing at 8:05 p.m.
3. Action Re:  Report of the Town Administrator on “Charting A Course”:  Karel asked if anyone had any comments regarding Carter’s presentation from last Thursday.  Peter Jensen asked the Selectmen to reconsider the CIP charter regarding no spouses on another committee.  Carter responded that this is not set in stone and can be considered.  Al Hume commented that the report gives the Town a platform to build from.  He asked the Selectmen if they will vote to ask the MNC to reconsider the proposed expansion of the WMF.  Carter stated that this is recommendation #4, asking the MNC to revisit the proposed expansion of the Transfer Station in terms of safety, morale, processing, storage, and customer traffic flow and identify phasing and/or short term low cost means of addressing these.  Joel Made the Motion to ask the Municipal Needs Committee to revisit the proposed expansion of the Transfer Station in terms of safety, morale, processing, storage, and customer traffic flow and identify phasing and/or short term low cost means of addressing these.  Jim Seconded the Motion.  The Motion carried Unanimously.  Karel asked Carter to draft the letter.  Karel asked the Selectmen to consider Carter’s request to advertise for the proposed Senior Needs part-time position.  Betsey stated that she is uncomfortable advertising a position until the Selectmen have made their decision about the position and feel they need to take the time to consider this.  Ed agreed with Betsey.  Karel asked who would supervise this position.  Carter replied that supervision would be provided by the new Human Service position, which is now the Welfare Director.  Joel agrees that they need time to consider this.  In response to the question of why advertise prior to the Selectmen deciding to approve this new position, Carter replied that it would save time in what could be a two month process.  Karel stated the Selectmen need more clarification regarding the funding as it isn’t a budgeted position.  She asked that the question be kept on the table.  Carter asked if the Selectmen would like him to set up workshop dates to work on this question.  Approved.  A member of the audience asked Carter to explain the new position and supervision and the changes in committees.  He stated that the Senior Service Coordinator would report to the Human Services Coordinator and would be supervised by the Town Administrator.  The three committees he proposes are to replace the present ones that have completed their charges.  The Capital Improvement Planning Committee must meet certain statutory requirements, and replaces the MNC.  Betsey commented that she was pleased with the amount of work put into the proposal, and she would like the time to consider it.
4. Action Re:  NHMMA 2009-2010 Legislative Policy Conference:  Karel explained that the LGC is seeking the Town’s input regarding proposed legislation. Both the Town Clerk and Tax Collector have reviewed what is proposed and have given their recommendations.  Betsey stated that she would like to represent the Selectmen at the September 12th meeting and thanked Susette Remson and Barbara Wakefield for their valuable input.  Approved.
5. Action Re:  Review & Approve Temporary Use Permit, 398 Whittier Highway:  Hope reported that Chief Kinmond had reviewed the request and stated this event took place last year and he had no objections.  She had not received any comments from Chief Bengtson.  Karel stated that they had the tent sale last year and there were no problems.  Joel Made the Motion to approve the Temporary Use Permit, 398 Whittier Highway for August 1, 2, and 3.  Betsey Seconded the Motion.  The Motion carried Unanimously.
6. Action Re:  Review & Approve Application for Permanent Sign Permit, 72 Whittier Highway:  Jim Mardis, owner, told the Selectmen that he first asked for a Temporary Sign Permit, as his electronic sign was not working, but due to the summer scheduling of the Selectmen’s meeting, this was not possible.  He suggested giving the CEO the authority to issue Temporary Sign Permits.  Karel responded that the requirement of the Selectmen’s approval is in the Zoning Ordinance.  Karel reported that the CEO recommends approval as it meets the ordinance.  Betsey Made the Motion to approve the Application for the Permanent Sign Permit, 72 Whittier Highway, Harbor Square. Ed Seconded the Motion.  The Motion carried Unanimously.  Betsey asked Mr. Mardis to put his suggestion in writing as it is worthy of consideration.
7. Action Re:  Review & Approve Application for Permanent Sign Permit, 320 Gov. Wentworth Highway:  Karel reported that the CEO recommends approval.  Ed Made the Motion to approve the Application for the Permanent Sign Permit, 320 Gov. Wentworth Highway.  Jim Seconded the Motion.  The Motion carried Unanimously.
8. Report Re:  CEO Update on Various Lakes Region Water Company Matters:  Carter reported that the CEO is arranging a meeting with a representative from DES, the Public Utility Commission, Tom Mason and Town officials to go over what is required of the water company based on Town Zoning and Planning regulations.  Ed commented that the Planning Board discussed this and is in agreement that a meeting is needed to provide clarity.
9. Ed reported that he received a phone call from Center Harbor Selectman, Randi Mattson inviting the Selectmen to attend their meeting on either August 27 or September 23rd, 7:30 p.m.  Karel reported that August 27th would work best for all of the Town’s Selectmen and asked Ed to contact them with the date.

VII. OLD BUSINESS:  None.

VIII.  OTHER BUSINESS:
 
1. Legislative Update:  Betsey reported that they are out of session.  The primary will be held in September and the General Election will be the first Tuesday in November.  Candidates’ night will be held on July 30, 2008 at the Lions Club and also in Ossipee.
2. Planning Board Update:  Ed reported that they met last night and discussed Lakes Region Water Company/Tom Mason and will wait for the proposed meeting before deciding.  They also discussed the parcel on Route 109 also owned by Tom Mason, which has been clear cut and now has equipment on it, which is a residential lot.
3. Administration Update:  None.
4. Moultonborough Public Library Board of Trustees Minutes, June 12, 2008:  Acknowledged.
5. Planning Board Minutes, July 9, 2008:  Acknowledged.
6. Zoning Board of Adjustment Minutes, July 16, 2008:  Acknowledged.
7. Ed reported that Sally Carver spoke to him about the computer used by the Supervisors of the Checklist, requesting to have Lakes Region Computer clean out the files, make repairs, etc.  Approved by consensus.

IX.       PENDING:  None.

X. CORRESPONDENCE:

1. Donna T. Ulbricht, July 11, 2008:  Karel reported that Ms. Ulbricht’s letter has been referred to the CEO and Charlie Johnson.
2. William J. Hampton, July 17, 2008:  Karel stated that the CEO has sent a letter asking to view the subject property.
3. Office of Selectmen, Center Harbor, July 9, 2008:  Karel reported that the Selectmen from Center Harbor sent a thank you letter to the Town for its $5,000 contribution towards the July 4th fireworks, adding that they received very favorable comments.

Ed Made the Motion for the Selectmen to go into Non-Public Session per RSA 91-A:3 II (b) and (c).  Betsey Seconded the Motion.  Karel called for a roll call:  Jim – Aye; Betsey – Aye; Ed – Aye; Joel- Aye; Karel – Aye.  The Selectmen went into Non-Public Session at 8:40 p.m.

Betsey made the Motion for the Selectmen to come out of Non-Public Session.  Jim Seconded the Motion.  Karel called for a roll call:  Jim – Aye; Betsey – Aye; Ed – Aye; Joel- Aye; Karel – Aye.  The Selectmen came out of Non-Public Session at 8:50 p.m.

Betsey Made the Motion to seal the Minutes until the Selectmen’s decision is announced at the next Selectmen’s Meeting.  Jim Seconded the Motion.  The Motion carried Unanimously.

XI. ADJOURNMENT:    Betsey Made the Motion to Adjourn.  Jim Seconded.
                                        Motion Carried Unanimously.
                                        Karel adjourned the meeting at 8:51 p.m.
 
 
 
 
_____________________________________      ____________________________
Approved                                                                   Date
                                                                                  Respectfully Submitted
                                                                                  Hope K. Kokas, Secretary

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