Selectmen Meeting Minutes September 18th, 2008
MCA
These are "draft" minutes and not verbatim as provided by the Selectmen's Officc. We encourage attendees to comment on any errors or inconsitencies so we can provide the public with correct and complete minutes
6 HOLLAND STREET
PO BOX 139
MOULTONBOROUGH, NH 03254
Selectmen’s Meeting September 18, 2008
DRAFT
MINUTES
Present: Selectmen: Karel A. Crawford, Edward J. Charest, James F. Gray; Joel R. Mudgett; Carter Terenzini, Town Administrator; Hope K. Kokas, Secretary.
I. CALL TO ORDER: Karel called the meeting to Order at 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. REVIEW/APPROVE MINUTES: Joel Made the Motion to approve the Minutes of September 11, 2008 as written. Ed Seconded. The Motion carried unanimously.
IV. NEW RESIDENTS: Jessica L. Kirwin, Jordan M. Scampoli, Candice E. Clough, Melvin E. & Constance H. Trott, Paul R. & Nancilee Carroll.
V. PUBLIC MEETING: None.
VI. NEW BUSINESS:
1. Referred from Workshop – Proposed Policy PEG Channel Access: Karel asked Carter to proceed with his presentation on this proposed policy. In a Power Point presentation, Carter first explained the reasoning for the Selectmen to develop the Public, Education, Government Access Channel policy. Recurring events require a framework, providing consistency without singularism or favoritism. The goal in developing the policy is to eliminate legal problems for the Town and its’ residents. Carter stated that he reviewed other town’s policies and he was able to put together a policy that fit Moultonborough. He added that Meredith and Tilton contract with Lakes Region Public Access and therefore their policies were not on line to view. The Selectmen have worked on at least six drafts which have been reviewed by staff, Town Counsel, Time Warner and the School Board. Carter explained the purpose of the policy, who can access it, what activities are prohibited, restrictions which includes the requirement of a disclaimer statement appearing at the beginning and end of the broadcast, the process to request access, the appeal process, scheduling, the complaint process, disciplinary action which consists of the three strikes and you are out rule. Carter explained that the only cost to the Town is the Town Administrator’s time. He informed the Selectmen that the School Board has expressed an interest to start a media program, which would require funds for equipment, but would be an exciting opportunity for students. Carter provided the Selectmen with the final draft which reflected minor edits. The Selectmen were asked....
2. Action Re: Referred from Workshop – Closure Policy: Carter informed the Selectmen that this is pending their meeting with the Library Board of Trustees to review this proposed policy, scheduled for September 25, 2008, 4:00 pm, during their work session.
3. Action Re: Request for Tuition Reimbursement, Officer Peter John: Karel explained that Officer John will be requesting that he be reimbursed tuition cost for a statistics class he recently completed at Southern New Hampshire University. Ed Made the Motion to approve Officer Peter John’s request for tuition reimbursement upon submission of his grade for a total to not exceed $500. Joel Seconded the Motion. The Motion carried Unanimously.
VII. OLD BUSINESS:
1. Lakes Region Water Company Matters: Carter reported that he does not have an updated, only that Mr. Mason is moving forward in requesting the variance.
2. Noise Ordinance: Carter reported that he will be working with Chief Kinmond on this and will report to the Selectmen on either the second or third Thursday in October.
3. Referred from Workshop – Proposed Policy PEG Channel Access: Previously discussed.
VIII. OTHER BUSINESS:
1. Legislative Update: None.
2. Planning Board Update: None.
3. Administration Update: None.
4. Planning Board Meeting Minutes, September 10, 2008: Acknowledged.
5. Municipal Needs Committee Work Session Minutes, September 3, 2008: Karel stated that the MNC is still working on their recommendation to the Selectmen.
6. Moultonborough Public Library Board of Trustees, August 7, 2008: Acknowledged.
7. Ossipee Park Road Change Order #2: Karel informed the Selectmen that she and Carter met with Lyman Brothers, the Road Agent and the Town’s engineer to hear the proposed change order as the first one proposed was rejected by the Vappi Family engineer. Carter stated that the second change order consists of using steel posts for the guardrails versus wooden posts for increased safety reasons; installing catch basins at the five culverts in order to properly sheet the water off the road and direct it to the culverts, requiring less road treatment during bad winter weather. In addition the change order includes changes for Hanson Mill and Kona Farm Roads, which require increased excavation and additional work for two driveways. The approximate cost for the change order is $46,000. Joel Made the Motion to authorize the Chairman to sign the Change Order #2 for the work on Ossipee Park Road, Hanson Mill and Kona Farm Roads. Ed Seconded the Motion. The Motion carried Unanimously.
IX. PENDING: None.
X. CORRESPONDENCE:
1. Fox Hollow Steering Committee, September 5, 2008: Karel asked Carter to confirm that they will be meeting with DOT on Thursday, September 25, 2008, 1:00 pm. He replied that the meeting is scheduled and at that time they can discuss the Steering Committee’s letter regarding DOT’s Commissioner Campbell’s reported willingness to fund improvements to the entrance of Fox Hollow from Route 25.
2. John Gonzalez, September 15, 2008: Karel asked Carter to draft a letter to Mr. Gonzalez stating that the Town has no policy or ordinance in effect that would prevent him from flying an American flag any where in Town.
3. NH Retirement System Rate Changes, 7/1/09: Karel reported that they received the rate changes that will take effect as of July 1, 2009 from the NH Municipal Association. Heidi provided the Selectmen with the current rates for comparison. The Selectmen agreed that the increases were minimal and this change, although it doesn’t totally correct the problem, will be good for the next three to five years.
XI. ADJOURNMENT: Ed Made the Motion to Adjourn. Joel Seconded.
Motion Carried Unanimously.
Karel adjourned the meeting at 7:40 p.m.
_____________________________________ ____________________________
Approved Date
Respectfully Submitted
Hope K. Kokas, Secretary
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