Selectmen Meetings - Minutes: February 2009 Archives
OFFICE OF SELECTMEN
6 HOLLAND STREET
PO BOX 139
MOULTONBOROUGH, NH 03254
Selectmen’s Workshop February 5, 2009
MINUTES
Present: Karel A. Crawford, Ed Charest, Jim F. Gray, Joel R. Mudgett, Betsey L. Patten, and
Carter Terenzini, Town Administrator
Also Present: Advisory Budget Committee: Jean Beadle and Gary Haracz
The Chair called the meeting to order at 5:08 p.m. The Town Administrator reviewed the comparison spreadsheet prepared for the Town Report noting differences in income versus expense projections for Cable. He suggested that the intent was to appropriate sums received, it was best to specify that and set the account as a direct sweep. The Substance Abuse contribution was set to bring it back to the original total.
There was discussion on the need for the Transfer Station monies. A consensus kept the $125k noting it was important to make the windows over to reduce materials handling. There were a variety of questions on various ups and downs particularly with respect to the roads program, ODIS (now containing Land Use, CEO, and Conservation Commission) and Highway (now containing Building &Grounds’ personnel costs).
Mr. Charest expressed his thoughts that the budget needs to be looked at very closely given the currenteconomy. He believed the unexpended monies from FY 2008 show poor budgeting. The Town Administrator did point out the $42,000 less to be raised in taxes in FY 2009 versus FY 2008 (as of thisdraft). Mr. Charest also expressed concerns over the playing fields being developed. In Article #17, and all similar articles, the Town Administrator is to spell out the balance being raised by taxation in words and dollars. The Town Administrator is to split the roof and playing fields article, by consensus, into two separate articles. The Town Administrator was asked about, and explained the reasoning behind the “as a block” language. He said he would check again with DRA and TownCounsel. The Town Administrator was also asked to pare down the credit card ordinance some more.
The Town Administrator reviewed the upcoming schedule: Public Hearing 02/09; SB2 Hearing 02/10 (and Town Clerk’s need to receive their vote by the morning of 02/11 for the ballot); and the warrant on 02/12 (and the need for their votes from that evening in order to get the Town Report to the printer on 02/13).
Motion made by Joel, seconded by Ed to adjourn at 6:50 p.m. All in Favor.
Respectfully Submitted, Approved:
Carter Terenzini, Town Administrator Karel C. Crawford, Chairman
OFFICE OF SELECTMEN
6 HOLLAND STREET
PO BOX 139
MOULTONBOROUGH, NH 03254
Selectmen’s Meeting February 5, 2009
MINUTES
Present: Selectmen: Karel A. Crawford, Edward J. Charest, James F. Gray, Joel R. Mudgett,
Betsey L. Patten; Carter Terenzini, Town Administrator; Hope K. Kokas, Secretary.
I. CALL TO ORDER:
Karel called the meeting to Order at 7:00 P.M.II. PLEDGE OF ALLEGIANCE
III. REVIEW/APPROVE MINUTES
: Joel Made the Motion to approve the Minutes of January15, 2009 & Workshop Minutes of January 14 & 22, 2009 as written. Jim Seconded. The Motion
carried unanimously.
IV. NEW RESIDENTS
: Donald R. & Janet M. Boulin, Jeff A. Carpenter, Michael A. Salsman,Adam R. Pyatak, James S. DeVeau, Erda U. Grass, Pauline E. Latuch, Quinn M. Engle, Brigitte
B. & Jeff A. Carpenter.
V. PUBLIC MEETING
:1. Andrew Marshall, Eagle Scout Project – Lee’s Mill: Andrew appeared before the Selectmen to follow-up on his letter of February 2, 2009, regarding his Eagle Scout project of installing a bench at Lees Mill. In order to present his project to the Boy Scouts Headquarters, he requested a letter of support from the Selectmen for the project and partial monetary funding of $150. Andrew informed the Selectmen that he plans on holding carwashes and bake sales to earn the balance of the $496 project. If his project is approved by the Boy Scouts, he will again appear before the Selectmen to request the funding. The Selectmen all agreed that they were in support of Andrew’s project and committed to funding the requested $150. As Chair, Karel signed the letter of support that Andrew provided. In addition, on behalf of the Board Karel thanked Andrew for his efforts and service to the Town.
2. Carroll County Transit: Theresa Kennett, Project Manager, spoke to the Selectmen detailing the year long feasibility study which determined the need. She presented a plan to the Selectmen. The CCT has received support of funding from the federal and state government, pending support from each town by appointing an official representative(s) to the Carroll County Transportation Advisory Council. Kate and Mike Lancor along with Carter Terenzini offered to continue their involvement as Town representatives....
A fairly long discussion regarding two warrant articles that seek to raise $100,000 in new taxes and changes also occured at this meeting. The MCA was there and the following is what was discussed ( not in the Selectmen workshop minutes)
MCA
Article 17: An a appropriation of approximately $100,000 in new tax dollars (of a total cost of about $450,000) to partially fund a new soccer field next to the Lion’s Club and repair the Playground Drive soccer field. To fund this would require changing the Municipal Building Fund ( approx. $972,000) from a fund intended for building future buildings to a fund that would allow monies to design, site develop, equip and construct and make capital improvements. This was proposed solely to take about $107,000 to partially fund the new soccer field construction. Selectmen Charest was not in favor of changing the meaning of the
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OFFICE OF SELECTMEN
Selectmen’s Workshop January 29, 2009
MINUTES
Present: Karel A. Crawford, Ed Charest, Jim F. Gray, Joel R. Mudgett, Betsey L. Patten, and Carter Terenzini, Town Administrator
Also Present: Advisory Budget Committee: Jean Beadle and Gary Haracz, Kathy Garry
The Chair called the meeting to order at 6:05pm
The Town Administrator handed out a variety of documents on the drafts to date and led off with a recent communications from the Town Clerk relative to whether or not she could or would be able to open on Thursdays with the Selectmen’s proposal on her budget. It was the general consensus they had agreed to increase the hours of the two staff members to 64 under their understanding this would enable the office to be open that extra day. Karel would speak with the Clerk and there may be a need for her to come back in for another conversation.
On other budget issues, the changes to date on the “Build To” were affirmed and a consensus was to strike the States Landing study. The Town Administrator began a review of the Warrant. There was a question from Nat King as to why
the “endorsement” of the Master Plan was an article. After lengthy discussion of the merits of such an action to gain a formal town-wide endorsement of this, as opposed to the Planning Board’s statutory role in adopting the plan, it was determined to kick this back to the Planning Board for consideration.
The Town Administrator noted he had submitted to Town Counsel a question on whether or not we could omit certain language of statue relative to the Heritage Commission rolling over unexpended funds. While we were certain we could not expand the scope of statute the question was whether or not we could constrict the scope of statute. There was lengthy discussion of the Article which adopted additional language relative to effectively creating a Public Works Department.
Mr. Charest was concerned that people running for and voting for the Highway Agent needed to understand the scope of the position. The TA said that was why he was trying to bring this article forth now so that the scope of the job changed as did the new Highway Agent. The Town Administrator also noted it had been agreed that the Transfer Station would not be brought under the DPW umbrella until after the retirement of the current Supervisor.
The Town Administrator was asked to draw Article #14 (Credit Cards) down to its simplest bare bones elements. He noted the Selectmen would then develop Rules and Procedures to implement it.
On Article #17 (Building Fund) the Town Administrator was asked to provide that any insurance reimbursement or disaster relief (FEMA) would flow back into the fund automatically.
The order of Articles was reviewed with the Town Administrator being asked to move the operating budget to the last as well as looking at the possibility of tightening up (i.e. reducing) the number for the
planner.
On Article #22 the consensus was to change the end date in the non-lapsing language to 2010 and on Article #23 the elements related to the withdrawal from the Building Fund were to be moved behind it (the non-lapsing date was to be rolled back to 2012 here). It was noted the ABC report was due for the February 5th meeting with the ABC Chair noting she needed a bottom line number. Some quick math was done and the number was $8,249,747.
The Town
Administrator will do a revised comparison of the budgets and the next Draft of the Warrant to email out by the close of business the following Wednesday.
The Chair set a continuing budget/warrant workshop for February 12, 2009 at 5:00 pm. Motion by Joel, seconded by Betsey to adjourn at 8:03 p.m.
All in Favor.
Respectfully Submitted, Approved:
Carter Terenzini, Town Administrator Karel C. Crawford, Chairman
